Legal Process Supervisor-Jobs near me

Under limited supervision, this supervisory position plans, organizes, and supervise legal clerical and courtroom staff and functions that support court operations.

This class is distinguished from the Legal Process Clerk with a lead differential by having full supervisory authority regarding hiring, firing, discipline, and training Legal Process Clerks and Courtroom Clerks. It differs from positions in the general clerical supervisory classes by the requirement for knowledge of legal terminology, courtroom procedures, court actions, and legal processes.This recruitment will also lead to establishing an eligibility list for future opportunities at the court.
Typical Tasks/Representative Duties:

  • Plans, assigns, supervises, coordinates, reviews, and evaluates the work of the Legal Process Clerk and Courtroom Clerk classes; ensures adequate coverage for all legalprocessing, courtroom, and judicial services activities;
  • May supervise the management of calendars for criminal, civil, family, juvenile delinquency, juvenile dependency, or probate hearings;
  • May supervise the custody and control of exhibits and depositions; may receive and account for filing fees, fines, or deposits;
  • Confers with judges, attorneys, and other governmental agencies to obtain information, conduct research, and keep parties appropriately apprised;
  • Answers complex and difficult legal or procedural questions related to document processing and courtroom operations; advises attorneys, public agencies, and the general public regarding the status of legal cases and procedural information; applies departmental policy to resolve conflicts with the customers;
  • Compiles and prepares statistical reports, composes correspondence, and memos;provides input into development of budget for the unit;
  • Hiring and handling disciplinary actions of subordinate staff;
  • Performs other related duties as required.

Employment Standards/Typical Qualifications:
An educational level equivalent to a high school diploma or GED and at least three years of experience in a court setting is required. A bachelor’s degree or higher in Public or Justice Administration, or a related field, may be substituted for two of the three years of experience in a court setting(if one year of lead or supervisory experience is within a court, it may be considered part of the three year court experience). No substitutions will be accepted for one year of lead or supervisory experience. Submission to a background investigation upon conditional offer of employment is required.
Knowledge of:

  • Principles and practices of supervision and training;
  • Legal terminology; legal process forms;
  • Applicable laws;
  • The functions and relationships of the legal system, which depending on the
    assignment, may include the various divisions of the court, law enforcement, juvenile and adult probation, the social service agency, the District Attorney, Public Defender, and working with union represented employees.

Ability to:

  • Supervise, coordinate, train, evaluate, and direct the staff and activities of a variety of legal and court clerical work;
  • Manage multiple tasks simultaneously;
  • Organize records; oversee work effectively to meet court deadlines;
  • Understand, explain, and apply legal terminology and procedures;
  • Serves as subject matter expert, coordinator, and liaison for the assigned functions;
  • Work well under pressure and in stressful situations;
  • Use independent judgment to interpret and apply provisions, rules, policies, and procedures;
  • Communicate effectively orally and in writing;
  • Establish and maintain positive work relationships with the public and staff at all organizational levels.

Supplemental Information:
WORKING CONDITIONS:

The work environment at most of the assigned facilities are clean inside with limited exposure to dust, fumes, odors, and noise however, an incumbent may be assigned to a warehouse work site which may have a higher level of exposure to these elements. Incumbents will be working under sometimes difficult and stressful conditions, with frequent deadlines and expectation to produce high quality work under limited time constraints as well as periodic contact with angry and confrontational individuals. The ability to work independently as well as closely with others is required.
ESSENTIAL FUNCTIONS:

Specific tasks and duties may vary between assignments, however, the following are considered essential functions expected of the Legal Process Supervisor classification:

  • Frequent and ongoing use of a computer terminal to conduct a variety of the more advanced clerical functions and communications;
  • Periodic, regular, and/or occasional contact with employees in other court divisions, government agencies, the public, and/or vendors with the ability to converse and respond appropriately to inquiries and requests;
  • Periodic to regular lifting, walking, and carrying of files, documents, and other court related materials. Incumbents must have the ability to lift and carry 10 lbs.

PHYSICAL DEMANDS:

  • Strength, dexterity, and coordination and/or ability to use a computer keyboard and read a video display terminal on a regular basis;
  • Ability to listen to verbal requests from the public and court staff, then respond
    appropriately;
  • Dexterity and coordination to handle files and single pieces of paper, occasional lifting of objects weighing up to 10 lbs, such as files, stacks of paper, reference books, and other materials;
  • Frequent need to reach for items above and below desk level, sometimes with the assistance of a ladder or step-stool;
  • Standing and sitting for long periods of time is periodically required.

EXAMINATION:
A screening panel will be convened to select those applicants deemed most qualified to participate in a written and/or oral examination. The examination process will include one or more of the following: application appraisal; written examination; oral examination.

APPLICATION REQUIREMENTS:This recruitment requires the submission of an on-line application. No paper applications will be accepted. Completion of the supplemental questionnaire required. An electronic copy of your Resume must also be submitted as an attachment to this application submission.The Court provides reasonable accommodations for applicants challenged with disabilities. If you are challenged with a disability as defined by the Federal Americans with Disabilities Act or the California Fair Employment and Housing Act and will be requesting an accommodation in the application process, please contact Renee Hughes or Pam McGee at [email protected] or [email protected] or (408) 882-2703 to discuss your request. TDD communication is available by calling (408) 882-2787.

The Court must verify the identity and employment authorization of all new employees to comply with the 1986 Immigration Reform & Control Act. This verification is required only after an offer of employment has been made. For further information regarding the required verification, please contact Human Resources at (408) 882-2747.

BENEFITS:
The Court offered benefits package includes a choice of health, dental and vision plan, membership in the California Public Employees Retirement System (CalPERS) as permitted by law, life insurance, paid holidays, vacation, and sick leave.

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